Municipal Complex Facilities

FY22 $150k CIP BI-21-PW-32: CITY HALL HVAC IMPROVEMENTS

Description: This project would replace the antiquated heating and air conditioning system at City Hall. The existing system is deteriorating and does not provide reliable heating and cooling for the facility. The current piping for heating and cooling is made of black iron, which is from an old steam system. This system is not suitable for forced hot water heating. Problematic issues include pipe corrosion, heavy condensation and leaks, which can contribute to mold growth and results in additional maintenance.

FY22 $50k annual CIP BI-17-FI-13: PERMANENT RECORDS STORAGE FACILITIES

Description: Many City records are required by law to be preserved and held indefinitely. In FY18, the CIP funded the rehabilitation of the first document storage area to construct a permanent record facility within City Hall. This Permanent Records Room features a new waterless Inergen® Gas Fire Suppression System (nitrogen 52%/argon 40%/carbon dioxide 8%), local temperature control and monitoring, humidity monitoring and archival shelving for many of the City’s oldest and most important records not located in the City Clerk’s vault. The City’s Archive Room houses records from many departments including the City Clerk, Finance, Planning, Public Works, Tax, Assessing, Human Resources, Trustees, and the Fire Department. The facility also features a separate document quarantine area for documents contaminated with mold, red rot or maladies that may potentially spread to healthy documents. The documents in this room range from the 1700’s to current permanent records. With numerous documents still in need of safe housing, City Staff are looking to expand both the storage and quarantine areas of this facility.